When do you need to implement ERP system?




As your business grows, management processes become more complicated and the amount of data to process also increases, so the process that requires less time to proceed now consumes more time and effort. Based on the experience of leading companies, we can define the following signs that point to a need for ERP system implementation:

You do get not enough data to make thoughtful management decisions.

Lack of required data or its chaotic character can lead to wrong decisions, which means you lose money and time. 

You want to optimize production processes.

When you optimize and standardize production processes, they start working correctly, which means less expenses with higher outcomes. Also, it can improve the final quality of a product. Service standardization makes your services more accessible and comfortable for consumers. 

You do use outdated data collection systems. 

Використання застарілих та ненадійних систем перешкоджають росту вашого бізнесу та недостатньо захищають ваші дані. Якщо ж ви досі використовуєте електронні таблиці – завжди існує висока ймовірність «людської помилки». В епоху диджиталізації, такий підхід суттєво стримує розвиток.

The use of outdated systems and techniques of data collection leads to problems with data security, and data accessibility and increases the possibility for human errors. Also, such an approach keeps you away from automation, which also means you can’t achieve required performance and efficiency in your business operations. 

How to benefit the most from ERP implementation?

If your company has some unique business processes that require your ERP solution to be customized, you have to understand that the ERP software implementation will take more time than on a regular occasion. 

FinancesOnline report shows that 69% of companies that were implementing ERP solutions stated that the change of business processes was complex, 17% state it was “neutral”, 14% – very complex, and there were 0 companies that stated it was 

When we come to the outcomes of ERP software implementation, 53% of companies are “totally satisfied” with ERP systems implementation, 38% of companies reported that the process of implementation was “neutral”, 7% stated it was “negative”, and 2% were “totally negative” about it. 

You have to understand that ERP implementation is a step-by-step process, that is also complex and effortful. If you need some integrations, they all will also take time to be developed and provided. 

Here are some principles of successful implementation of the ERP system.

  • Expertise

When it comes to ERP system implementation, you have to find a vendor that will be competent and reliable. Experience, expertise, and deep understanding of processes are the key factors of choosing the right service provider. 

  • Engagement

Поява системи ERP призведе до змін у всіх відділах вашої організації та скоригує вже звичні процеси. До кожного працівника важливо донести мету, користь та необхідність цих змін. Сформувавши загальне розуміння та транслюючи своє бачення, ви зробите процес впровадження більш ефективим та зрозумілим для всіх.

ERP system will change the work in all departments and change business processes and operations. All employees have to understand why they need the ERP solution, what is its impact, and so on. You have to let them understand why is it important and build a vision for these changes. 

  • Planning

Use Sure Step as a main methodology of ERP system implementation. You have to understand that the process of implementation will take time, and it is a multistep process, because such a system can’t be set up in one attempt. 

  • Learning and training

The main mistake in ERP implementation is the lack of time for employee training. Adaptation to a new system that changes processes isn’t an easy task. Make sure that you have enough human resources to provide training for staff. Remember: hard work on training your employees will convert to positive outcomes in the near future. 


ERP system is a powerful instrument for wise planning and resource management for your business. The system analyzes all the data you get, automates the process, and optimizes the management of your resources. ERP implementation is a serious decision that requires strategy, planning, and resources. When you understand that your systems are outdated, it is already half of success on the path to implementation of new flexible systems.